What To Expect From A BI Tool
The phrase BI Tool usually refers to a number of programs that could be labelled as business intelligence software or tools. A BI tool aims to provide organisations with the ability to access some or all of the data available to them so they can analyse it and draw conclusions from it, assisting them in their decision making process. These decisions could be about an individual process or department, or the general performance of the organisation as a whole.
The first stage in the use of a BI tool is usually to retrieve data from one or more sources. The tool therefore needs to be able to access a variety of different data and file types, so it can retrieve the user’s data from whichever source they require. This data could be stored locally on their computer, or on a server or on the internet.
As data sources can be very large, the user may want to restrict the amount of data they retrieve from source so they can perform their analysis more quickly and accurately. A BI tool may have functionality available to do this, which could be through the addition of parameters, so only certain sections of data are retrieved, or through the use of aggregation, so data is combined before it is collected from source.
Analysis is usually one of the main sections in a BI tool as this allows the user to process their raw data and observe any underlying trends or themes so they can draw conclusions. This could be through the use of formula functions, which enable the user to perform numerical analysis on any data they have. This could also be through the use of grouping or filtering functions so the user only works with completely relevant data when drawing conclusions. A further option may be the addition of style features, so specific data can be edited or highlighted, which could be used to make analysis easier, or to make data stand out more for presentation.
Presentation of any analysis can be another section of a BI tool. This could be in the form of a report builder that allows the user to instantly create a report of the data they have. Alternatively, a report designer could be in use, which gives the user a lot more freedom with the report, so they can design the layout and content. Another presentation feature, which may be combined with the report, would be an application that can create charts and graphs. This could help with both the presentation and analysis stages, as the user would be able to graphically observe any correlation or trends in their data.
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